Privacy Policy

1. Introduction

Welcome to Aivonit. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our intelligent document processing platform.

2. Information We Collect

2.1 Information You Provide

• Account information (name, email address, password)
• Company/organization details
• Documents you upload for processing
• Payment and billing information
• Communication preferences and support requests

2.2 Automatically Collected Information

• Usage data (features used, documents processed)
• Device information (browser type, IP address, operating system)
• Log data (access times, pages viewed, errors)
• Cookies and similar tracking technologies

2.3 Third-Party Integrations

When you connect cloud storage services (Google Drive, Dropbox, OneDrive, AWS S3), we collect:

• OAuth tokens for accessing your connected accounts
• File metadata from your cloud storage
• Documents you choose to process through our platform

3. How We Use Your Information

We use your information to:

• Provide and maintain our document processing services
• Process documents using OCR and AI extraction technology
• Improve and optimize our platform's performance
• Send service notifications and updates
• Provide customer support
• Ensure platform security and prevent fraud
• Comply with legal obligations
• Process payments and manage billing

4. Data Storage and Security

4.1 Security Measures

• All sensitive data is encrypted at rest and in transit (TLS/SSL)
• OAuth tokens are stored using AES-256 encryption
• Passwords are hashed using industry-standard algorithms
• Regular security audits and updates
• Access controls and authentication mechanisms

4.2 Data Retention

We retain your data for as long as your account is active or as needed to provide services. You can request data deletion at any time by contacting us.

5. Third-Party Services

We use the following third-party services:

• OpenAI: For AI-powered document data extraction
• Google Drive API: For cloud storage integration
• Dropbox API: For cloud storage integration
• Microsoft OneDrive API: For cloud storage integration
• AWS S3: For cloud storage integration
• Payment processors: For secure payment processing

These services have their own privacy policies governing the use of your information.

6. Data Sharing and Disclosure

We do not sell your personal information. We may share data:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, privacy, safety, or property
• With service providers who assist in our operations (under strict confidentiality)
• In connection with a merger, acquisition, or sale of assets

7. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate or incomplete data
• Request deletion of your data
• Export your data in a portable format
• Opt-out of marketing communications
• Revoke cloud storage integration permissions
• Object to automated decision-making

To exercise these rights, contact us at privacy@aivonit.com

8. Cookies and Tracking

We use cookies and similar technologies to maintain sessions, remember preferences, and analyze platform usage. You can control cookie settings through your browser, but this may affect platform functionality.

9. International Data Transfers

Your data may be processed in countries outside your residence. We ensure appropriate safeguards are in place to protect your information in accordance with this policy.

10. Children's Privacy

Our services are not intended for users under 18 years of age. We do not knowingly collect information from children.

11. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of significant changes via email or platform notification. Continued use of our services constitutes acceptance of the updated policy.

12. Contact Us

For questions or concerns about this privacy policy, contact us at: